Rent a Room

Burlington Public Library provides space for rent in library facilities. Learn more about how to rent a meeting room or event space.

How to Rent a Room

Review the Room Rental Policy and Terms & Conditions. All room renters must adhere to BPL’s Room Rental Policy and Terms & Conditions.
Use our online room rental system to request a rental. You do not need a BPL card to rent a room.

All rooms are rented for a minimum of one hour except for Centennial Hall at Central, which requires a minimum 4-hour rental. You can reserve a room up to six months in advance.

Rentals must be made at least four days before the requested date, except:

Central Branch's Small Meeting Room and Frank Rose Room may be booked on the same day.
Centennial Hall in Central Branch must be reserved at least seven days in advance.

Important Information

Cancellations or changes must be made through the Library’s Manage Your Room Reservations site. Changes to a rental date, time, or location can only be made by cancelling the original rental and submitting a new rental request.

If your rental is cancelled or changed with adequate notice, you will receive a refund minus an administrative cancellation/change fee. All cancellations have a $15.75 fee. When applicable, refunds are made directly to the credit card used when requesting a rental.

Centennial Hall rentals require 168 hours (7 days) notice for change or cancellation.
All other rentals require 96 hours (4 days) notice for change or cancellation.

Users will not receive any refund for their rental if it is changed or cancelled without adequate notice.

Questions and requests regarding room rentals should be sent by email to roomrental@bpl.on.ca. If you do not have access to email, call the Library at 905.639.3611, and staff will assist you.

Other charges:

Cleaning fee: $21.00 if customer leaves room in a messy condition
Late fee: $21.00 if customer stays beyond rental time
Administration fee: $50 per hour to be quoted and approved at the time of reservation confirmation for complex rentals in Centennial Hall requiring additional staff communication and coordination

For more information, please visit our frequently asked questions about room rental.

Request a Rental Now

Room Rates & Details

Please note: Hourly rates include HST. The room rental fee includes liability insurance coverage.

Central - Centennial Hall

*MINIMUM 4-HOUR RENTAL*
Regular hourly rate: $44.00
Non-Profit hourly rate: $30.80
Capacity: Up to 120
Included in price: tables, chairs, projector and viewing screen, podium, sound system, Wi-Fi, liability insurance
Room set-up: BPL prepares set-up as requested.

Central - Frank Rose Room

Regular hourly rate: $32.55
Non-Profit hourly rate: $22.80
Capacity: 12
Included in price: Boardroom table, chairs, Wi-Fi, smart TV, hybrid meeting technology, liability insurance
Room set-up: Non-applicable; layout is set.

Central - Holland Room

Regular hourly rate: $32.55
Non-Profit hourly rate: $22.80
Capacity: 15
Included in price: Tables, chairs, Wi-Fi, smart TV, hybrid meeting technology, insurance
Room set-up: Customer is responsible for set-up.

Central - Ron Ness Training Room

Regular hourly rate: $32.55
Non-Profit hourly rate: $22.80
Capacity: 9
Included in price: Eight (8) computer stations, viewing screen, printer, Wi-Fi, liability insurance
Room set-up: Non-applicable; layout is set.