Library Building Projects

Central Library Renewal Project Background Documents

Related links:
Pre-Qualified Contractors and Sub-Contractors for Central Library Renewal Project (4 pages)
Central Library Renewal Project Prequalification Ad (1 page)

The following reports, Board motions, and Council resolutions provide a chronological picture of the Central Library Renewal Project (most recent first).

Contract Approval for Central Library Move and Storage Services, Burlington Public Library Board, prepared by Maureen Barry, Director, Service Delivery, March 12, 2004

The purpose of this report is to recommend to the Library Board the award of the contract for the moving and storage services associated with the Central Library Renewal Project. PDF version (6 pages)

Request For Proposals For Moving and Storage Services Related to the Central Library Renewal Project, prepared by Maureen Barry, Director, Service Delivery, Marilyn Powell, Manager, Information Services and Dianne Warrick, Assistant Manager, Information Services, February 2004

The final RFP that was distributed to pre-qualified vendors to bid on the two stage move of Central Library during construction. PDF version (36 pages)

Tender Award for Site Works, Central Library Renewal Project, Report to the Burlington Public Library Board, prepared by Sonia Lewis, Director, Service Development, February 13, 2004

This report updates the Library Board on the tender results for the joint Central Library Site Works/Central Park Redevelopment project and recommends awarding the contract to the lowest bidder: Gateman Milloy Inc., 270 Shoemaker Street, Kitchener, Ontario, N2E 3E1. Tender and other costs related to the site development are outlined with a recommendation that the total Library costs of $1,027,950 be charged to the previously approved Capital Order LI0017-Central Library Expansion/Renewal.

Central Park Redevelopment Contract 04-04 - Report to the Chair and Members of the Community and Corporate Services Committee, Report Number PR-19/04, prepared by Ingrid Vanderbrug, Parks & Recreation and Sonia Lewis, Burlington Public Library, January 22, 2004

The purpose of this report is to recommend to Council the tender award for the redevelopment of Central Park, including site works associated with the expansion/renewal of Central Library.

Council Resolution CC-191-03, August 11, 2003
Central Library Expansion/Renewal Project Update

The Council of the Corporation of the City of Burlington at its regular meeting held on Monday, August 11, 2003, approved the following recommendation, being Item No. CC-191-03:

THAT the tender for the Central Library Expansion/Renewal Project be awarded to Struct-Con Construction Ltd., 2051 Williams Pkwy. E., Unit 14, Brampton ON L6S 5T3, at the tender price of $9,113,155.60 (incl. GST), as approved by the Library Board at their meeting of July 23, 2003; and

THAT all contract agreements be subject to the satisfaction of the City Solicitor; and

THAT the Chair of the Burlington Public Library Board and City Librarian be authorized to sign the contract and related documents; and

THAT the Burlington Public Library Board be authorized to notify Struct-Con Construction Ltd. of the award of the contract by letter; and

THAT the revised total project cost for the Central Library Expansion/Renewal Project be approved in the amount of $13,197,024 to be charged to Capital Order LI0017 and financing be provided as follows:

Special Circumstances Debt	$8,693,000
Capital From Current (2001 Budget)	$25,000
Fundraising	$800,000
Library Development Charges Reserve Fund	$3,460,000
Grant (CBIP)	$40,000
Capital Purposes Reserve Fund	$179,024

which is subject to Council approval of the 2004 Revised Capital Financing Strategy and Guidelines (F 51/03); and

THAT the City Clerk be directed to prepare the Special Circumstances Debenture By-law.

Central Library Expansion/Renewal Project Update - Report to the Chair and Members of the Community and Corporate Services Committee, Report Number PR-44/03, prepared by Burlington Public Library/Parks & Recreation, July 25, 2003

This report provides an update on the Central Library Expansion/Renewal Project; recommends the tender award, including extras, for the expansion and renovation of Burlington Central Library; summarizes the results of the tender and revised project costs; and seeks approval for additional funding and a revised financing strategy which allows the tender to be awarded in keeping with approved timelines for completion of the project. PDF version (13 pages)

Council Resolution CC-23-03-1, February 24, 2003
Central Library Renewal Project Update

The Council of the Corporation of the City of Burlington, at its regular meeting held on Monday, February 24, 2003, approved the following recommendation, being Item No. CC-23-03-1:

THAT City Council approve proceeding to construction tender for the Burlington Central Library Renewal Project based on the design concept as endorsed by the Library Board at their meeting of January 16, 2003; and

THAT the revised project estimate be approved at a total cost of $12,718,000; and

THAT the revised financing strategy for the Central Library Renewal Project be approved in the amount of $12,718,000 as outlined in Parks and Recreation Department Report PR-02/03, dated January 30, 2003; and

THAT the City Manager and Director of Finance be authorized to proceed under the parameters identified in Confidential Appendix 4; and

THAT the tender include optional design elements as endorsed by the Library Board at their meeting of January 16, 2003 (Motion 03-07); and

THAT approval be granted to the Library to commence with the acquisition of project related library materials as approved in the 2002 Capital Budget in the amount of $750,000, capital order LI0020.

Central Library Renewal Project Update - Report to the Chair and Members of the Community and Corporate Services Committee, Report Number PR-02/03, prepared by Burlington Public Library/Parks & Recreation, January 30, 2003

This report provides an update on the Central Library Renewal Project and includes an outline of previous reports and motions leading up to this phase. The report identifies a case for additional funding and a revised financing strategy that will allow the Library Board to proceed to tender for the construction of the project. A summary of the results of the Library staff investigation of service delivery options for Central Library during construction and the Board's decision for services to remain on site during construction is provided. PDF version (18 pages)

Library Board Motion 03-07, January 16, 2003
Central Library Renewal Project Costs and Design

THAT the Burlington Public Library Board approve the Central Library Renewal design presented to stakeholders in November 2002; and

THAT the detailed design phase include further investigation into energy cost savings, including, if warranted, applying for the Commercial Building Incentive Program (CBIP) and investing in heat recovery units; and

THAT the Board approve the updated project costs of $12,718,000, subject to the financing plan being revised with City staff; and

THAT the Board approve including finishing of the lower level south-east below grade area for optional pricing in the tender and for the purposes of the revised financing plan approve including this as an option; and

THAT the Board include stone facing on the exterior of the building and stone tile in all of the lobby for optional pricing in the tender and as an option in the revised financial plan; and

THAT Library staff be directed to develop a revised financing plan in consultation with City staff and subject to City staff's review of the pending legislation regarding Hydro; and

THAT subject to a financing plan being developed, this report be referred to Community and Corporate Services Committee, as well as to the 2003-2012 Capital Budget and Forecast process for consideration and approval by Committee and Council of the project's proposed capital financing strategy; and

THAT Community and Corporate Services' and Council's approval be sought to start spending the $750,000 for library materials approved in the 2002 Capital Budget; and

THAT the report to Community and Corporate Services include the Board's decision regarding services during construction and a summary of the findings that resulted in this decision; and

THAT the revised financing strategy include fundraising in the amount of $800,000, i.e. a $300,000 increase to the level identified in the 2002 approved financing strategy.

Library Board Motion 02-55, September 19, 2002
Central Library Renewal Project

THAT the Library proceed with the detailed design phase of the Central Library Renewal Project based on the proposed conceptual design which has been presented to stakeholders.

Central Library Building Programme Revision, Burlington Public Library, prepared by Sonia Lewis, Director, Service Development, August 2002

This document revises sections 7 and 8 and Appendix 3 of the Central Library Building Programme prepared in August 2001. These revisions reflect changes in services and collections planned or implemented between August 2001 and August 2002. In addition, this document identifies the need to review the Ontarians with Disabilities Act and address directions from City Council and City staff regarding adaptive re-use and services during construction. PDF version (16 pages).

Library Board Motion 02-41, June 20, 2002
Selection of the Architect for the Central Library Renewal Project

THAT the Burlington Public Library Board approve the recommendations contained in the Central Library Renewal Project confidential report dated June 20, 2002.

Council Resolution CC-44-02, February 25, 2002
Endorsement of Library Board's Plans to Expand and Renovate the Burlington Central Library

The Council of the Corporation of the City of Burlington at its regular meeting held on Monday, February 25, 2002, approved the following recommendation, being Item No. CC-44-02:

THAT Council endorse proceeding with the Library Board's plans to expand and renovate the current Central Library facility within the framework of the Central Park Improvement Plan and at the time of the design phase, consideration be given to building the addition, occupying the addition and phasing the renovations to allow for continued operation without relocation; and

THAT this report be referred to the 2002 - 2011 Capital Budget and Forecast process for consideration and approval by Committee and Council of the project's proposed capital financing strategy; and

THAT Council endorse the Library Board's plans to amend the Central Library Building Program to allow for possible re-adaptive use of the facility to serve future municipal needs; and

THAT City staff provide technical assistance to the Library during the remaining phases of the project; and

THAT the Library Board develop a capital plan that addresses the future development of Central Library and the branches and report back to Committee upon completion of this work.

City Council Approval of the Proposed 2002-2011 Capital Budget and Forecast
February 1, 2002 (excerpt from the resolution)

THAT the 2002 Capital Budget for the City of Burlington, as identified in Financial Report F-11/02 dated February 1, 2002...and the 2002-2011 Capital Budget and Forecast...be approved.

Renewal of the Burlington Central Library - Report to the Chair and Members of the Community and Corporate Services Committee, prepared by Burlington Public Library, January 30, 2002

This report was submitted to Community and Corportate Services Committee for their meeting on February 12, 2002. It provides an update on the Central Library Renewal Project, including a summary of the estimated project costs and proposed capital financing strategy to be considered in conjunction with Council's review and approval of the 2002 - 2011 Capital Budget and Forecast. PDF version (12 pages)

Library Board Motion 02-07, January 17, 2002
Central Library Renewal Project

THAT we proceed with plans to expand and renovate the current facility in Central Park.

THAT we amend the approved building program to allow for future adaptive use of the facility and additional square footage consistent with the Central Park Improvement Plan and 2002 Proposed Capital Budget.

THAT we outline our plans for the Central Library project in a supplementary report to our 2002 Proposed Capital Budget for consideration at the February 12, 2002 Community and Corporate Services meeting.

THAT we develop a capital plan that addresses land, structural, collection and operating costs for the future development of Central Library and the branches.

Central Library Expansion Impact Assessment on Central Park, prepared for Burlington Public Library and Parks and Recreation Department, City of Burlington by EDA Collaborative Inc., October 5, 2001

The Burlington Central Library completed a Building Programme Report in August of 2001. To be consistent with the Central Park Improvement Plan, the report assumed an expansion of 15,000 square feet. However, the consultants indicated a larger expansion was needed to meet future needs. As a result, this study was undertaken to determine the feasibility and impact of a larger expansion on Central Park. It concluded the maximum possible expansion was 17,000 square feet over two floors. PDF version (19 pages).

Central Library Building Programme, Burlington Public Library, prepared by Peter Hossack Architect Inc. in association with Moffat Kinoshita Architects, August 2001

The Building Programme serves the purpose of outlining Central Library space and design requirements and other physical and operational characteristics intended for use by the Consultant team who will be given the task of designing the expansion and renovation to Central Library. The Building Programme does not articulate any particular design, but instead outlines the requirements of any design.

Council Resolution CC-119-01-1, May 22, 2001
Approval of Proposed Central Park Improvement Plan And Development Strategy

THAT the Proposed Central Park Improvement Plan and Development Strategy, Phase I (years 1-10) of the 20-year vision, as outlined in Parks & Recreation Department Report PR-25/01, dated May 3, 2001, be approved, as part of the Central Park Master Plan/ Library Needs Assessment Study; and

THAT the Director of the Parks & Recreation be directed to proceed with detailed design and preparation of detail construction drawings for Phase I, Packages 1A - 1C, of the Park Improvement Plan in 2003, in order to co-ordinate with the proposed Library works; and

THAT the Director of the Parks & Recreation report back during the fall of 2001 with a financing strategy for Phase I, Packages 1A - 1D, of the implementation of the Central Park Improvement Plan, for consideration as part of the 2002 to 2011 Capital Budget and Forecast; and

THAT the Director of the Parks & Recreation report to Council on Phase II of the Central Park Improvement Plan at the appropriate time prior to advancing to Phase II (11-20 years) of the proposed Improvement Plan and Implementation Strategy.
File: 930-00 (PR-25/01)

Council Resolution CC-41-01-1, February 5, 2001
Approval of the Central Library Needs Assessment Findings

The Council of the Corporation of the City of Burlington at its regular meeting held on Monday, February 5, 2001, approved the following recommendation, being Item No. CC-41-01-1:

THAT the Central Library Needs Assessment findings be received and approved; and

THAT Council approve proceeding with the development of the functional design for the Central Library expansion and renovations, including detailed cost estimates, subject to approval of funding for this work being included in the 2001 to 2010 Capital Budget and Forecast; and

THAT the Director of Engineering be directed to provide technical assistance to the Library with the development of the functional design and detailed project costing; and

THAT following the completion of the detailed functional plan and costing, the Library Board be directed to report back to Committee with an update on the project status, including revised project estimates, the alternatives for proceeding and a financial plan.
File: 125 BPL

Central Library Needs Assessment, Burlington Public Library Board, prepared by Sonia Lewis, Deputy Chief Librarian, January 2001

This report summarizes and seeks Council's approval of the Central Library Needs Assessment findings. PDF version (18 pages)

Central Library Needs Assessment, Burlington Public Library Board, prepared by Maureen Barry and Sonia Lewis, September 2000

This report supplements the August 2000 Central Library Needs Assessment report by providing: additional demographics, particularly data regarding age distribution; the Library's service delivery model; a vision for future library service which reflects demographics and library trends; and a building program and financing options for a 15,000 square foot expansion of Central Library.

Draft Central Library Needs Assessment, Burlington Public Library, prepared by F.J. Galloway Assosciates Inc.; A.J. Diamond, Donald Schmitt and Company Architects;
EDA Collaboartive Inc., August 2000.

This report documents the results of the Burlington Central Library Needs Assessment Study related to defining eight strategic development alternatives, variable architectural programs and preliminary capital cost estimates. It identifies service and space requirements for the next twenty years and the impact on Central Park.

Questions? Please contact Melanie Southern, at 905.639.3611, ext. 165.

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